title: Lotus Notes files?
link: http://jj.isgeek.net/2006/02/lotus-notes-files/
author: Jj
description: 
post_id: 131
date: 2006/02/23 22:33:14
created_gmt: 2006/02/24 03:33:14
comment_status: open
slug: lotus-notes-files

At my new job they use Lotus Notes as well. I never liked that program, the interface seems to have been specially designed to have the options the the place you least expect it. But this post is not about that.

Today I was trying to change the mail letterhead, but [such an obvious task is pretty dificult to achieve](http://www-1.ibm.com/support/docview.wss?uid=swg21094814), I didn't bother going through all the required steps, and lotus scripting needed to change your email icon! well, for those who care, here are the [18 steps](http://www.perryland.com/lotus12.html) to do so:

  1. In Notes, make a copy of an existing Subform(Such as Bouncy Earth).

  2. Edit this copy and give the Subform a new name(such as co.logo or your own name).

  3. In the layour region on the Subform, select the existing graphic image and delete it.
The following fields should remain on the Subform:tmpName and tmpDate. 

  4. Save the modified Subform.

  5. Copy the image to the clipboard.

  6. ...... ok, that's enough.

I found a webpage where [I could download something that seemed to help](http://doc.advisor.com/doc/08838). So I got the .zip file, and went through the .nsf file to check what is inside, and I was surprised to see what I found inside:
    
    
    To all members of the Lotus Notes Implementation Team,
    
    
    
    
    Scott Wertz (swertz@ra.rockwell.com) writes:
    
    
    
    
    ---------------------------
    
    
    
    
    Yes, home grown forwarding is also a problem.  What's a bigger problem is
    
    
    
    
    that I know of no good way to detect that it's even happening when it's
    
    
    
    
    done shat way.
    
    
    
    
    ---------------------------
    
    
    
    
    I'm sure we have people who are forwarding their mail to a home account
    
    
    
    
    during the holidays, but I can't track it.
    
    
    
    
    ---------------------------
    
    
    
    
    lnit@remtalk.rockwell.com on 12/17/97 01:53:51 PM
    
    
    
    
    ---------------------------
    
    
    
    
    Please respond to lnit@remtalk.rockwell.com
    
    
    
    
    ---------------------------
    
    
    
    
    To:   lnit@remtalk.rockwell.com
    
    
    
    
    cc:    (bcc: Scott Wertz/Cleveland/RA/Rockwell)
    
    
    
    
    Subject:  (un)secured mail
    
    
    
    
    Note: Some recipients have been dropped due to syntax errors.
    
    
    
    
    ---------------------------
    
    
    
    
    Please refer to the "$AdditionalHeaders" item for the complete headers.
    
    
    
    
    ---------------------------
    
    
    
    
    To all members of the Lotus Notes Implementation Team,
    
    
    
    
    John Dillon (jpmd@rsc.rockwell.com) writes:
    
    
    
    
    ---------------------------
    
    
    
    
    I agree with Scott; there should be no forwarding of e-mail outside of the
    
    
    
    
    Rcckwell network.  Do we have a policy in place to discourage forwarding?
    
    
    
    
    In particular, I'm concerned about individuals setting up their own agents
    
    
    
    
    to auto-forward their mail.  Our security staff is probably concerned too
    
    
    
    
    because we have many Foreign National employees on board.
    
    
    
    
    ---------------------------
    
    
    
    
    John
    
    
    
    
    lnit@remtalk.rockwell.com on Wednesday 12/17/97 10:45:10 AM
    
    
    
    
    Please respond to lnit@remtalk.rockwell.com
    
    
    
    
    ---------------------------
    
    
    
    
    To:   lnit@remtalk.rockwell.com
    
    
    
    
    cc:    (bcc: John P Dillon/ThousandOaks/RSC/Rockwell)
    
    
    
    
    Subject:  Secured mail
    
    
    
    
    
    
    
    
    
    To all members of the Lotus Notes Implementation Team,
    
    
    
    
    Scott Wertz (swertz@ra.rockwell.com) writes:
    
    
    
    
    I've noticed that there are many (121, to be exact) forwarding entries in
    
    
    
    
    the NAB that point to Compuserve accounts.  THIS SHOULD NOT BE PERMITTED.
    
    
    
    
    Notes users are selecting these names from the NAB when addressing mail
    
    
    
    
    messages that may contain sensitive information, and they have no way to
    
    
    
    
    know that the messages are being forwarded via an unsecured transport
    
    
    
    
    (namely, SMTP mail) to a non-Rockwell mail system.
    
    
    
    
    Since none of these entries is a real Notes account, I have no way to tell
    
    
    
    
    who is accountable for them.  Anyone?
    
    
    
    
    lnit@remtalk.rockwell.com
    
    
    
    
    CN=RSCTOMail01/OU=ThousacdOaks/OU=RSC/O=Rockwell
    
    
    
    
    
    
    
    
    
    

Now I don't know what is that doing in the letterhead file they have available online :?.

## Comments

**[tabo](#221 "2006-02-24 17:36:23"):** I am speechless, I have no speech.

